How do I find a Virtual Assistant (VA) to help me with my workshop delivery? Can you give a few hiring suggestions?

If you're looking for a Virtual Assistant (VA) to help with your live workshop, the first step is to get clear on exactly what tasks you need support with. Outline the key responsibilities—such as handling customer support, managing registrations, sending reminders, or assisting with tech on the day of your live workshop—and create a simple job description based on those needs.

When hiring, start by reaching out to people in your network who have the skills and availability you need. This could be a friend, colleague, or someone you’ve worked with before who is detail-oriented and tech-savvy. Look for someone who is proactive, open to feedback, and comfortable troubleshooting in a live setting. Set up a Zoom call to discuss expectations and ensure they’re a good fit.

If you don’t have anyone in your immediate network, you can ask for recommendations in online business communities or networking groups. If you're in a course-related Facebook group, for example, you might find others who have worked with great VAs and can share referrals. You may also find a peer who’s willing to trade support—helping each other with live workshop logistics.

No matter where you find your VA, always ask for references and, if possible, speak with someone they’ve worked with in a similar role. And remember, you don’t need to commit to a full-time or even part-time hire. You can bring on a VA just for the time needed to prepare and run your live workshop, plus a few extra hours for post-event follow-up.

For more structured VA services, you can check out platforms like Belay Solutions and Priority VA, though they may require a larger financial commitment.

If you're looking for more guidance on outsourcing and hiring support, check out my podcast episode about VAs here.